Privacy Policy

Effective date: 1st day of November, 2024

www.thirdrockgeomatics.com (the “Site”) is owned and operated by Third Rock Geomatics. Third Rock Geomatics can be contacted at:

admin@thirdrockgeomatics.com
(587) 333-4413
PO Box 216 – Suite 104 – 1240 Kensington Road NW, Calgary, AB T2N 3P7

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.


This Privacy Policy applies in addition to the terms and conditions of our Site.

Consent

By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and
  2. The collection, use, and retention of the data listed in this Privacy Policy.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address;
  2. Location;
  3. Hardware and software details;
  4. Clicked links; and
  5. Content viewed.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;
  2. Email address;
  3. Phone number;
  4. Address; and
  5. Auto fill data.


This data may be collected using the following methods: Filling out our contact forms.

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Analytics insights.


The data we collect when the user performs certain functions may be used for the following purposes:

  1. Providing quotes for our services;
  2. Communication about our services; and
  3. Communication about potential jobs, contracts, or employment.

SMS Communication

We will not initiate communication through SMS means. We may respond to client inquiries or deliver information via SMS using the phone number provided to us by filling out our contact forms. User consent to receive communications via SMS is implied during exchange.

Who We Share Personal Data With

Employees & Authorized Subcontractors
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Third Parties
We may share user data with the following third parties:

  1. Google (Alphabet Inc.); and
  2. HubSpot.


We may share the following user data with third parties:

  1. The data automatically collected for analytics insights; and
  2. The data entered into our contact forms.


We may share user data with third parties for the following purposes:

  1. Processing and formatting for analytics insights used to improve our website and services; and
  2. Facilitating communication and services with those who have contacted us.


Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

Name, email, phone number, and address information is stored in our customer relationship management software and is not removed unless requested by the user. Please email admin@thirdrockgeomatics.com if you believe we are storing your personal information and would like us to remove it.

The user data collected automatically when you visit our website is stored for 14 months.

We do not collect financial information or store credit card information.

Data collected during projects, such as land titles information, is kept in perpetuity as part of our requirement as a professional land surveying firm to ensure proper historical records.

How We Protect Your Personal Data

In order to protect your security, all data is transmitted using Transport Layer Security (TLS) 1.3, which provides robust encryption and protection during data transfer.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

International Data Transfers

We transfer user personal data to the following countries: United States.

When we transfer user personal data we will protect that data as described in this Privacy Policy and comply with applicable legal requirements for transferring personal data internationally.

Children

We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:

Mark Sutter
admin@thirdrockgeomatics.com

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

  1. Functional cookies
    Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;
  2. Analytical cookies
    Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc;
  3. Targeting cookies
    Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you;
  4. Performance
    Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.; and
  5. Third-Party Cookies
    Third-party cookies are created by a website other than ours.

    We may use third-party cookies to achieve the following purposes: Monitoring user preferences to inform website updates and digital marketing strategy.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer, Mark Sutter, at:

admin@thirdrockgeomatics.com